CAC ADministrative assistant

Calistoga Art Center (CAC) is looking to expand our team!

Use your organizational skills and keen eye for detail to help us manage the day-to-day administrative duties at the CAC.  This part-time position works closely with our Arts Program Manager to ensure the smooth operation of the administration of the center.

Responsibilities include, but are not limited to:

General Office Duties:

•   Performs general administrative tasks such as answering phones, taking messages, filing, opening and sorting mail

•   Responds to email inquiries or directs them to the program manager as needed

•   Sends acknowledgements and thank you’s to CAC donors

•   Handles bank deposits

•   Keeps track of tuition payments and scholarships

•   Tracks class enrollment through CAC’s software program

•   Collates and generates data reports on registration and attendance

•   Orders, organizes and tracks art, office and building supplies

•   Assists in managing, obtaining, and maintaining required certifications, permits and licenses

•   Maintains office equipment

•   Performs data entry as needed (e.g. donor database, mailing, phone, vendor lists, etc.)

•   Assists with meetings, including scheduling Zoom calls and notetaking

•   Works with Board of Directors as necessary

•   Interacts with repair and maintenance vendors

•   Greets and assists walk-in visitors                     

•   Performs light facilities functions (e.g. replace paper towels, toilet paper, soap, light cleaning, putting out and taking in trash as needed)

•   Assists Arts Program Manager with scheduling, class set ups, and other duties as required

Marketing

•   Supports the organization’s social media presence through content creation and postings

•   Assists with creation of marketing flyers

•   Ensures items on the advertising and marketing checklist are completed each week (e.g. classes are advertised, media advertisements are placed, calendars updated, etc.)

•   Partners with Arts Program Manager to update CAC website as needed

Requirements:

Minimum 2-4 years prior office experience

Proficiency with Google Docs and Google Drive, and Microsoft Office

Great attention to detail

Strong organizational skills

Ability to work both independently and collaboratively

Knowledge of marketing and posting on social media platforms

Strong written and verbal communication skills

$20-25/hr based on experience

Send resume to: info@calistogaartcenter.org or mail to: PO Box 197 , Calistoga, Ca 94515